How to make a presentation properly. How to quickly create a presentation in PowerPoint and Word. Positive attitude when creating a presentation

Let's look at a few possible sources:

1. Text content. Books, thematic periodicals or their electronic equivalents are suitable for creating text blocks. Also, a variety of abstracts and reports on the necessary topic will come to the rescue.
   Various publications on Internet resources or even posts on forums will also serve as material.
2. Images, graphs and diagrams. Author's content is best used to the maximum. Your own photos and images will be great content.
   Schemes and graphs can be drawn by hand, with special editors. To optimize the speed of creation, you can also use ready-made ones.
3. Video and music. Creating high-quality video and audio series is a laborious and costly process. Therefore, here you can use materials from third-party resources.

Important! Creating a presentation in powerpoint is critically important to correlate with the speech plan. The correct ratio of presentation and speech time will ensure the best understanding of the topic being covered.

It is important to take into account the time allotted for the performance. For a short one, it is better not to create a bulky presentation with video and audio accompaniment.

It is better to briefly state the essence, and distribute additional materials to the audience on media.

Creating Master Pages

With a ready-made speech plan and collected material, you can start creating a presentation. The entire presentation consists of individual slides.

First you need to launch the PowerPoint editor.

In the top menu of the tabs, you need "Home". It contains the Slides block, the Create Slide button in which adds pages.

Note! In the left column of the navigator, you can change the order of slides and delete them. To delete, select the desired one and click "Delete".

As a result of these manipulations, we have a simple slide. You can change the layout of elements on it using the corresponding menu.

To do this, in the navigator, you need to right-click on the desired slide and select the "Layout ..." item in the menu and select the desired one in the drop-down menu.

Let's add a few more pages. The example presentation now has four slides.

The new pages are just white. For greater decorativeness, it is necessary to give them a design. To do this, select the desired page in the navigator. In the top row of tabs you will need "Design".

In the "Themes" block there will be a button of the same name, clicking on which will bring up a list of all available ones.

The result is obvious, the presentation has acquired an appearance.

Adding and working with text

Special blocks are used to add text content. The text in them can be simply typed or copied.

The layout of the blocks is quite easy to change with the mouse, dragging a special frame.

Adding and editing tables and graphs

Graphs and diagrams unusually visually express various processes. To add one to your presentation, you need the Insert tab in the top menu bar.

In the "Illustrations" block there will be a diagrams icon , which will open the creation window.

It will be necessary to select the type of chart from the presented library.

After selecting the required one, a spreadsheet will open for editing the parameters. Changes made to it are reflected in the configuration of the chart in the presentation.

To insert a table, you will need the same top menu tab as you would for a chart. On the left side there will be a "Table" block and a button of the same name that will open the configuration window.

Table cells are filled in the same way as text fields.

Adding and decorating pictures

Good thematic images will make your presentation more interesting. It is better to use one image for one slide, but as high quality as possible.

The insertion is made on the same tab as the diagram, only the "Picture" button is responsible for the images.

Adding video and audio

It is important to use a variety of audio-visual materials only where they are appropriate. In short speeches.

They are useful for more detailed presentations or explanations of complex concepts.

Audio/video is added from the "Insert" tab on the top menu bar. On the right side there will be a block "Media Clips".

Clicking on it will cause the choice of the type of file to be added. Then it remains only to select the desired file from the directory with the materials.

After that, a warning will appear stating that the video playback starts with the opening of the page.

Create a slide transition animation

A beautiful transition between slides makes the presentation more interesting for viewers.

How to add it? It is enough to select the desired page in the navigator and go to the "Animation" tab in the top menu bar.

By clicking on the "Transition scheme" button, a list of all possible transitions will open. It is important to remember that the selected transition only affects the selected page.

For each it will have to be installed manually.

The same effects can be added to page elements. To do this, in the mentioned tab there is an item "Animation".

You need to select the object, click on it and select the "animation settings" item.

A list of options will appear that will allow you to create an animation in your presentation.

View and customize the finished presentation

To start viewing slides, just press the F5 key or select the appropriate item in the top menu bar.

Before saving, it is better to assign the necessary demo settings in the appropriate window.

How to create a presentation on a laptop or computer

How to make a presentation on a computer - detailed instructions

In this article, we will talk about how to make a presentation in PowerPoint, the nuances of designing and working with a presentation, since presentations are often used to present any information (be it a student report or a description of a business plan) in a more visual form, since this serves not only as an interesting presentation, but also contributes to a better perception.

Create a presentation

So, the first thing you see when you open PowerPoint is the title slide template. For convenience, on the "Home" tab in the "Create Slide" menu, several templates have been selected for various purposes, however, you can create your own types, as they say on a clean slate - you can both delete blocks for text and add new ones.

Adding slides to a presentation

After creating the title slide, you need to add slides for the main information. This can be done either in the above menu, or by right-clicking on the field on the left and choosing "Create Slide".

The program will automatically pull up a universal slide with a field for the title at the top and a field for adding text / images / videos / charts / SmartArt shapes / tables, etc. Moreover, you do not need to look for a tab through which you need to add this or that element (although you can get confused anyway), just click on the corresponding icon on this slide, after which the corresponding menu will open in front of you. In general, the entire control panel is completely similar to the control panel in Word.

Presentation design

As for the design, it can be selected on the "Design" tab. If no design suits you, and you want to develop a design yourself, then you can use any picture as a background. To do this, right-click on the first slide and select Background Format-> Picture or fill-> Insert from: File ... in the context menu and specify the path to the desired image. Important: when you click on the Close button, the background of the picture will be applied only to the current slide, by clicking Apply to all - accordingly, the background will be set in the entire presentation, by clicking Restore background we will return the original view of the slides.

By the way, the first slide has the third blue gradient applied from the Background Styles menu.

Change the slide format

Well, I think there will be no further questions with the creation and design, so I’ll tell you a little about the slide format, namely, changing the format from the default 4x3 to 16x9 to view the presentation in Full HD full screen mode. To do this, go to the "Design" tab, click on "Page Setup" and select the format we need.

After the done actions (when choosing the 16x9 format), the slides should, as it were, stretch horizontally, as shown in the picture.

Start presentation

To start viewing, you can press the hot key F5 or on the "Slide Show" tab - the "From the beginning" button. To move between slides, use the "Right / Left" arrows or by pressing the LMB.

Slide show layout

For more convenient viewing, you can set up automatic switching of slides with a certain time delay. The setting of the time for changing frames (blocks), the start of the show, etc. can be selected on the “Slide Show” tab.

With regard to individual elements of the frame, this is very convenient when you need to show the contents of the slide sequentially.

Element transitions and animations

On the "Transitions" tab, you can choose the type of transition from one slide to another, and on the "Animation" tab, you can choose the effect of the appearance of each individual block or element of the slide, as well as set the order in which certain elements appear - it all depends on which element you are starting from. start installing these effects. That is, to set up slide transitions, use the tab - "Transitions",

and to set the effects of the appearance of individual elements and blocks - the "Animation" tab.

Saving a presentation as a PDF

Another useful feature is that the presentation can be saved in PDF format. To do this, on the "File" tab, select "Save As" and in the pop-up window in the file type line, select PDF.

Save a presentation as a video

In order to save the presentation as a video, you need to select "Save As" in the File tab and select the file type "Windows Media Video". Subsequently, this video can be viewed on a projector or uploaded to YouTube video hosting.

This video shows how to make a PowerPoint presentation:

We recommend watching the video in full screen mode, in the quality settings, select 1080 HD, Do not forget subscribe to YouTube channel, there you will find a lot of interesting videos that come out quite often. Enjoy watching!

PowerPoint is a program that is part of the Microsoft Office Suite and is used to make presentations. The audience is shown slides that include text and images to better capture their attention and/or motivate them. However, many do not have the skills to make a good presentation. If you think that your presentation is missing something (or there is something extra in it), then read our tips to help you improve it.

Steps

Work on the text

Decide what you want to tell your audience. First you need to determine what will be in your presentation. Determine the main theme that will be supported by additional facts. This could be the topic of your essay if you are giving a presentation at school, or a description of the services your company offers if you are showing slides in a business office.

The presentation should contain the most basic information. After you decide on the topic of your presentation, highlight its most important facts. You will only need to provide the required information. This way, your presentation can become shorter and more connected.

Make a plan. Now that you've determined what information you'll include in your presentation, start planning your presentation. Break your speech into main points and write them down on paper. Also write down a likely plan for the slide show.

Presentation Format

1. Make the text optimal. When you use PowerPoint slides, they should support your speech and enhance your presentation, not just stand on their own. You don't have to read from slides. Slides should not repeat what you are saying. It will be ideal if your presentation contains as little text as possible. Reading will distract the audience, even if unconsciously, from what you are saying to them. Keep this in mind and keep your text to a minimum. Let it be convenient for quick reading, for example, in the form of a bulleted list.

   Use handouts. If you don't have much time for your presentation, or if you feel like you won't be able to provide all the information to the audience, prepare handouts. Print out one or two pages of material and hand it out to each member of the audience, or leave it at the entrance for people to take with them. In printouts, you can provide additional information or point out the key points of your presentation.

   Use informative charts. Graphs and charts will make your PowerPoint presentation attractive and will help you better convey information to your audience. But keep in mind that graphics should not unnecessarily distract people from your presentation.

   Remove unnecessary sounds and effects. Do not include unnecessary visual and sound effects in the presentation, for example, chart animations, funny sounds, colorful pictures for the background. They will distract viewers and interfere with the perception of information.

How to make a good presentation

Practice. You should spend some time practicing your presentation. Check that your speech fits well with the slides. And if the slides change automatically, then train the correct pace of speech so as not to be late or run ahead of the slides.

Make your presentation as if you weren't using PowerPoint. Don't rely too much on slides. They are only needed to illustrate your speech. Make your presentation like you don't have a PowerPoint and draw your audience towards you, not the screen. Tell stories with interest and enthusiasm. Then your audience will be completely delighted and will remember your presentation for many years.

Be specific. Do not beat around the bush and do not give too much information. Tell only what is necessary. Don't take listeners more time than necessary. Remember - a presentation should never be longer than 20 minutes. If you are a teacher, then make a presentation along with some learning activity. When a presentation lasts more than 20 minutes, most people start to get tired and lose interest in it. And you don't want that to happen.

1. Inspire. Find ways to inspire your audience. Give them an emotional connection to your material. So they will remember him better and for a long time. Tell with enthusiasm and make the viewer feel it.

   • It will not be enough for you to show that your information is important to someone. You must make it relevant specifically to your audience. Make her understand it. For example, don't lecture on history and expect students to listen to it with delight. Show them how what you tell them directly relates to current events and affects their lives. Look for parallels and direct connections to grab the attention of your audience.
• Learn from others how they make PowerPoint presentations to learn which methods are effective and which are not. Steve Jobs was well known as an excellent presenter.
• Remember the 10/20/30 rule - no more than 10 slides, no more than 20 minutes, no less than 30 font size.
• Each new Microsoft Office Suite contains a large number of new features, vibrant graphics and animations. Avoid this trap and don't use them all to show off your PowerPoint skills. Focus more on the content and let PowerPoint help you, not you.
• If you are using images from Flickr Creative Commons, include the name of the author of the photo at the end of the presentation.
• Do not use someone else's images unless you are sure you have permission to do so.

Warnings

• Never read slides word for word.
• Sometimes problems can happen with the projector you are using. Be patient and calm. It happens. When the problem is fixed, then continue where you left off. Smile or tell a short joke. If the repair took a very long time, then start from the very beginning.
• Even if you skip a slide, don't waste time looking for it. Go on, and at the end of your presentation, let the audience know that you have an important addition to make, and then go back to the slide you missed. Always be the master of the situation.
• Practice. Before showing your presentation to the audience, speak it out loud. Practice until you feel confident.

We live in an amazing time. The world is changing rapidly, and by 2020 the digital universe will grow tenfold. There will be even more diverse content, it will be more and more difficult for our overloaded brain to perceive it.

To cope with such an influx of information, you need to learn how to properly structure and present it.

How to create an effective presentation and what mistakes to avoid in the process?

Rule 1: Engage with Content

During one of my lectures, I was asked: “Alexander, how do you see a successful presentation?”. I thought for a long time, looking for arguments, because success in this business consists of many factors.

First of all, interesting, structured and well-presented content.

Such that during the presentation the listener looked at the phone for only one purpose - to take pictures of the slides, and not to check the Facebook feed.

So that his eyes would burn and the desire to create would appear.

But how do you know if the audience is ready, if they are interested in how involved they are?

First you need to come to terms with an important fact: people do not go to think and strain. And they probably don't care about your presentation. However, how you present and what they see can change their mind.

Dave Paradis is a presentation specialist who did some research on his site.

He asked people a question: what do they dislike about presentations? Based on thousands of people's responses, he formed two important remarks for any speaker.

Rule 2. Do not read the text from the slides

69% of respondents answered that they hate it when the speaker repeats the text placed on the slides of his presentation. You must explain the information on each slide in your own words. Otherwise, you risk that your audience will simply fall asleep.

Rule 3. Don't "shrink" :)

48% of people cannot tolerate too small font in the presentation. You can come up with ingenious text for each slide, but all your creativity will go down the drain if this text is unreadable.

Rule 4. Joke and be sincere

Will Stefan at TED-x knows how to laugh at himself even during important presentations.

Look. Make a conclusion. Smile. The audience will appreciate your ease of communication and simplicity of speech.

Rule 5: Use the right fonts

In 2012, The New York Times conducted an experiment called "Are you an optimist or a pessimist?".

Its participants had to read an excerpt from the book and answer "yes" or "no" to several questions.

The purpose of the experiment: to determine whether the font affects the reader's trust in the text.

Forty thousand people participated and were shown the same paragraph in different fonts: Comic Sans, Computer Modern, Georgia, Trebuchet, Baskerville, Helvetica.

The result is that the text written in Comic Sans and Helvetica did not inspire confidence among readers, but Baskerville, on the contrary, received consent and approval. According to psychologists, this is due to its formal appearance.

Rule 6. Visualize

We all perceive information differently. You tell the person: make a beautiful presentation. You draw a specific example in your head.

And you don’t even realize that in his mind a beautiful presentation looks completely different.

Therefore, it is better to show five pictures than to explain everything in words once.

Before your speech, you need to pick up clear illustrations of your key message. It doesn't matter what you sell - lunch boxes, your consultations or life insurance.

Show your audience five pictures

You

Your product

Benefits of your product

Happy buyers

Metrics of your success

Rule 7. Simplify

Most people think that making a presentation on a white background is boring and unprofessional. They are convinced that it is worth changing the color - “magic” will happen and the client will immediately accept the order. But this is a delusion.

We try to "embellish" the slide with a large number of objects, although we can explain its essence in one word or picture.

Your goal is not to reach the level of Rembrandt's skill. An overly detailed and elaborate drawing only distracts the audience from the message you intend to convey. (Dan Roam, author of Visual Thinking)

Using illustrations and a minimum of text, we help convey our thoughts to the audience and capture their attention.

Less is not boring. The design of the one dollar bill is over 150 years old, and it only gets better every year.

It is constantly visually changed, leaving only the most important on the bill. Today, the banknote is beautiful in its simplicity.

Rule 8. Rehearse your performance

If you don't have time to prepare a presentation, why should the client take the time to do so? How will you enter the hall? What will you say first? Your laptop will be ten percent charged, and where do you expect to find an outlet? Will you rehearse a few scripts and your speech?

There is only one answer to all questions: you need to prepare for important meetings and presentations. It is not enough to create a presentation with cool content and pictures, you need to be able to present it. At the performance, you must be understood, heard and accepted.

Creating an effective presentation isn't just about adding cool content and pictures to your slides, it's about presenting them. At the speech, you should be understood, heard and accepted.)

Imagine: a person comes into the hall and starts rushing about - then the 1st slide, then the 7th, then back to the 3rd. Worries, worries, forgets. Will you understand anything? Don't think.

People feel very good about other people. When you are not ready, not sure, you can see it from a distance. So my advice is to rehearse your presentation in front of a mirror at least three times.

Meet on the cover

Imagine you came to a meeting, amazed everyone with a cool presentation, added the person you were “selling” to as a friend on Facebook, and you have a flower or a skull on your profile picture.

First, it's weird. Secondly, in two weeks, when you write to a person in the messenger, he will not remember your face.

Open messenger. If you see letters or a person who has his back turned to you on the avatar, do you remember the face of the interlocutor without his name?

Presentations make a difference. This does not necessarily mean that they are changing the audience. This can also happen, but I'm not talking about that now. Presentations transform you and your own ideas. It's not about making you rich and famous with their help. It's about becoming different, better people. You will become more knowledgeable, more understanding, more sincere and more passionate. ( Alexey Kapterev, presentation expert)

No matter how cool your presentation in PowerPoint is, if you have a picture in a bad resolution on your profile picture, they will forget about the presentation.

Remember that your Facebook profile is selling while you sleep. They visit it, read it, look for something interesting. The visual design of your page is very important.

Can I ask you to do one thing? Upload your facebook avatar with a white background and make a cover with your photo and a brief description of what you do.

Over time, you will realize that you are “meeting by the cover”, and you will get a specific result from communication.

Presentation by mail: 5 life hacks

A presentation in front of an audience is very different from the one you need to mail.

What I advise you to pay attention to before sending a presentation to a client:

The title slide always sells. Your first picture should be provocative, unusual. Looking at it, a person should want to know more.

Hello my dear readers. Today we’ll talk about an indispensable tool for every blogger and Internet businessman with which you can present your product in a quality way or make a cool report.

Microsoft PowerPoint is the absolute and undisputed leader in software for creating beautiful interactive presentations. Anyone who speaks to an audience, talking about something or demonstrating reports, the ability to use this program is absolutely necessary. This is the key to interacting with the public and, often, influencing it. Let's figure out how to quickly make a presentation in PowerPoint 2016. (The latest version is chosen, because it has built-in templates that need minimal customization in order to make a good impression). Previous versions may differ in appearance and functionality, but generally offer the same user experience, so you can easily adapt these steps to your needs.

Create a presentation in PowerPoint step by step guide

Only after going through all the stages of creating a quality project, you can achieve an impressive result. Use the maximum number of elements to diversify the material, set them to interactivity so that the presentation looks interactive, and choose the most suitable design for this particular topic.

How to Make a PowerPoint Presentation Using Templates

Surely, you know not so many programs with similar functionality. And Microsoft (the creators of PowerPoint) understands that their presentation program is extremely popular and widespread among people who do not have experience with a computer. But so that even they could make their projects attractive, templates were created, which are a prepared design from a background, a set of color schemes, selected fonts and decorative elements. You can choose such a template immediately when you open the program.

Each of them has a fairly simple but attractive design and the ability to choose other profile colors. On the start screen, only those that are preloaded with the program are presented. Using the search at the top of the screen, you can search among thousands of others on the Internet. After that, click "Create" and get to work. If you plan to do it on your own, then click "Empty presentation".

How to add a background and create new slides

This is one of the simple yet important lessons to remember in order to create a beautiful presentation. All slides look the same unless you work on each one separately. It will take much longer. In most cases, a single design even wins.

By default, the working window of the program looks like this. At the top of the toolbar. In the center is the contents of your project, on the left is the list of frames. You can create them in several ways. The easiest is to right-click on an empty space in the list and click "Create Slide". Also, the corresponding button is located on the toolbar in the "Home" and "Insert" tabs. If you click on it, a new slide will appear, if you click on the text with an arrow pointing down, you can select the future layout. You will see how it will look in a miniature window.

To create a background, go to the "Design" tab. In the list of topics, you choose the one you like, and in the options, you can decide on the color palette for the selected scheme. It is worth noting that if you use a theme, it will automatically be applied to all presentation slides. It is possible that only the design of the first will be slightly different. If, while holding down the Ctrl key, select the desired ones in the list, and then right-click on the desired design and click on “Apply to selected”, then the new design will be displayed only on them.

To the right in the "Customize" section, you can select the "Background Format" item. A window will open on the right side of the screen in which the background of the slide is configured in great detail. A solid or gradient fill, a patterned background, or an entire picture. Each of these items can be played with, customizing to your own taste. By default, the background will only apply to the active slide, but clicking Apply to All will set it to the entire presentation at once.

How to work with animation in PowerPoint

One of the most interesting features of the program, which nevertheless should not be abused, is animation and transitions. It allows you to set interactivity for absolutely all elements of the slide content, from the background to individual letters.

Transitions are effects with which the previous slide disappears and the next slide moves out. In order to configure them, you need to open the "Transitions" tab. After that, just choose the one you like from the list. It is important that at the same time one slide of interest to you is selected. The transition can also be applied to all at the same time, or selected for each separately. In the "Slide Show Time" section, you can set the following:

• Sound;
• How long will the transition take?
• How the slide will transition: on click or after a certain time.

Animation controls how elements on a slide behave. Its capabilities are slightly wider, but it is also better not to abuse them. To apply it, you need to select one element (text, picture or anything else) and click on the "Animation" tab. She can choose 4 kinds:

• Entrance;
• Selection;
• Exit;
• Move.

The name of each of them quite corresponds to itself. To apply animation, you just need to select the one you like. If you click on an animation in the list, the selected one will replace the previously applied ones. If you click on the "Add animation" button to the right, it will be added to the previously used effects. Thus, one effect can be animated in a large number of ways. Next, there are also certain settings. Definition of the trigger to work with, its duration, delay before the start. By clicking on the "Activation area" button on the right side of the screen, a window will open in which you can redefine the order in which effects are applied.

How to add video to a presentation

You can add text, tables, charts, SmartArt elements, pictures from your computer and even from the Internet to slides, and, finally, insert a video. PowerPoint offers several options for how to do this. To do this, you must either use the one that is on the layout of any slide, or, if it is empty, then open the "Insert" tab and click "Video" in the "Multimedia" section.

This will open a window with all the options.

1. From file. Click on "Browse" and select the desired file on your computer. Here it is immediately worth noting that the video file must be stored in the same place from which you inserted it when showing the presentation. That is, if you send it to another computer or media, then the same thing needs to be done with the video.

For all subsequent options, you will definitely need the Internet.

We have covered the fundamental principles of how to make a presentation in PowerPoint. By following them, you will be able to go from raw material to a spectacular and effective means to attract an audience. This step-by-step instruction will give you a good impetus to create beautiful projects. There is another way creating a presentation using google services.

I hope the material was interesting and I look forward to seeing you in new articles on the blog. In order not to miss all the fun, subscribe to blog updates in the form below. All the best!!!

Sincerely, Galiulin Ruslan.

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